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Bureau of Labor Statistics. The decline is attributed to the increase in the number of managers in an organization who share one assistant. This is more possible because mobile and other electronic communications have made it so executives are more likely to handle their own correspondence and scheduling.
Executive assistants typically are working in an office setting and interacting with visitors, callers, and other executives in addition to their own bosses. Hours often follow typical those of a typical business work week. However, executives who work late sometimes expect their executive assistants also to be available after hours.
People interested in working as an executive assistant also might consider one of the following career paths, listed with median annual salaries:. Table of Contents Expand. Table of Contents. Executive Assistant Salary. Job Outlook. Work Environment. Work Schedule. Comparing Similar Jobs. While all three resume formats have their advantages, the reverse-chronological format is the top choice for an executive assistant resume. Along with being easily the most popular resume format across most industries, it's also preferred by the majority of employers.
The reverse-chronological timeline of your employment history will be easy to skim, which is why this is a favorite format among recruiters. Your name and contact info should be the first pieces of information you place in your resume. Your name should be positioned at the top of the page in large font size. If you choose to include color, including it in your name or job title would be appropriate. As for your contact details, place these on the left or right side of the page near your name and job title.
Use a font size of points. The information that should be placed in the header and contact info areas include:. While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Many companies receive dozens or even hundreds of executive assistant applications and resumes, which means it's practically impossible for recruiters to sort through every resume they receive.
To mitigate this issue, most businesses use applicant tracking system software, which is designed to sort resumes by searching for keywords and by looking at the resume format. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. While you can tackle this yourself in Word or Google Docs , our resume builder will eliminate any frustration involved in formatting your executive assistant resume for success.
Even though the idea of writing a resume for an executive assistant position might seem like a daunting prospect, you can avoid a lot of the stress of this time-sucking process by taking advantage of our tips. Do yourself one better, and use our resume maker for an easy-peasy task.
When writing your executive assistant resume, you could decide to add an objective or summary that allows recruiters to get a good sense of who you are without needing to read every facet of your resume. The following takes a look at a poorly written objective as well as a poorly written summary. Objective: Would like to obtain a job as an executive assistant as the next step in my career.
Summary: Have extensive experience as an assistant and receptionist. These statements are vague and fail to provide recruiters with any value. In fact, they only serve to distract from the core components of the resume and may cause an employer to discard your resume before they've even scanned your qualifications and work experience. Instead, an objective like the following would work much better:. Analytical and detail-oriented executive assistant with more than 5 years of experience in helping high-level executives within Fortune companies.
Searching for a unique opportunity to assist the CEO of Fiori Financial Group in ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures. Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.
These examples succeed because they provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.
However, you don't need to include every job that you've had since you were Focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that's most relevant to the job position. Your job history should be written in bullet points, which allows you to focus on the most relevant information.
Use active language instead of passive language. For instance, "the cashier sorted the money" is an example of the active voice. This same sentence, phrased as "the money was sorted by the cashier" is an example of passive voice. Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes and in any type of writing, really. Avoid using personal pronouns in these bullet points. When it comes to punctuation, you can use periods or skip them; just be consistent.
Additionally, make sure that you use the past tense for your work history, though you may use the present tense for current work. These bullet points don't lack quantifiable data and are too short to provide value to recruiters. You should be detail-oriented with your work experience bullet points:. These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.
Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience. These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:. When you're preparing your resume , the skills section is essential if you want to show recruiters why they should hire you.
Keep in mind that the ATS looks at your skills to determine if you're a good applicant. When writing out 6 to 10 skills on your resume, you should include a combination of soft skills and hard skills. Soft skills are universal and can be placed on any resume. However, they're more difficult to measure. Examples of soft skills include adaptability, time management, and communication. Hard skills are more important for executive assistant resumes because they're specific to the job, easy to define, and measurable.
Some of the hard skills you might consider placing on your executive assistant resume include Zoom, Slack, Microsoft Office, Google Workspace, typing speed, and expense reports. The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use.
You should be able to find the exact skills recruiters are seeking. Keep searching because there are other jobs that better match your skills. An executive assistant role is one of those jobs where the education level required can really vary. Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume.
Otherwise, you should just include the university name, degree, and graduation year. Although most resumes don't include information about projects, hobbies, or interests, there are times when you may benefit from adding this information. If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don't have the work experience.
The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. Projects can be treated more like work experience.
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